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Administrative Specialist III-Purchasing

University of Central Arkansas

Conway, AR 72032
  • Financial Services
  • Accounting
  • Customer Service
  • Administrative / Clerical
University of Central Arkansas
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Job Details

AR State Title Administrative Specialist III
Grade C112
Minimum Salary or Salary Range $29,000
Hourly Rate $13.94

Position Details

Posting Number C0842020
Working Title Administrative Specialist III-Purchasing
Department Org 704000 - Purchasing
Position Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities

Front office receptionist, greets vendors and guests, answers phones and supports the office. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. Processes requisitions and invoices, contacts vendors, and assigns or secures purchase order numbers. Maintains vendor files and updates data as needed. Communicates with accounts payable, to ensure proper payment of invoices, and performs assigned accounting duties such as those related to the Procurement Card (P-Card). Provides technical customer service support to other departments and employees regarding purchasing and the purchasing system software. Enters data into complex databases and systems and develops queries to gather information and prepare reports. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience

Four years of experience in purchasing, p-card, administrative support or a related field.

University, Campus, and Community Description

Founded in 1907, UCA has an enrollment of more than 10,000, of which more than 15% are graduate students. The university offers more than 90 undergraduate and 60 graduate certificate and degree programs, including doctoral programs in five disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date 11/01/2020
Physical Demands Checklist Sitting, Kneeling, Lifting/Carrying, Walking
Physical Exertion Administrative Work - Exerting up to 10 pounds, Light Work - Exerting up to 20 pounds
Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date 10/14/2020
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Please provide contact information for three professional references that can provide a letter of reference for you.

Review of applications will begin on October 25, 2020.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

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