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University of Washington

Seattle, WA 98104
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Job Details


Req #: 216830
Job Location: Other Location
Posting Date: 12/23/2022 
Closing Info: Open Until Filled 
Salary: $3608.00 - $5164.00 per month 
Other Compensation:  
Union Position: Yes
Limited Recruitment: Open to Department employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.
Shift: First Shift 
Benefits: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

  • It will be necessary to work in other departmental locations in order to meet patient service requirements, especially at Harborview Medical Center.  In addition, less frequent work effort will be required at other UW School of Medicine locations (e.g., South Lake Union) and Seattle-area healthcare institutions.
  • Will be considered essential staff and as such will be required to report to work when scheduled despite inclement weather.
  • Must be able to meet with all shifts on a regular basis.

    UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.  
  • The Department of Laboratory Medicine and Pathology serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department now employs 1400 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally-and medically-vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty.

    Laboratory Medicine and Pathology has an outstanding opportunity for a Full-Time (100%, 40 hours per week), Days, Patient Account Representative 3. This is a hybrid position working a mixture of remote and at the Columbia Tower.

    The Patient Account Representative 3 will perform the following duties:
  • Handle a high volume of calls with patients, their families or representatives, insurance companies, attorneys, corporate clients, etc. in a structured environment working under a set schedule and tight timeframes;
  • Work as a liaison between patients and other UW Medicine entities to resolve complicated billing issues;
  • Review and respond to written inquiries about laboratory services, insurance information, account status and related billing issues.
  • Review and evaluate account status in Xifin billing system for all payments received.
  • Enter payment data in account files using a computer-based accounts receivable program.  Take appropriate action on remaining balances, which may include referral to the past-due specialist.
  • Provide initial telephone screening for financial assistance and assist patients in completing financial assistance applications.
  • Set up prepayment and confidential account for patients.
  • Contact insurance companies to clarify and resolve payment and coverage issues.
  • Provide input to supervisor regarding billing/accounts receivable computer program changes.
  • Download and Upload electronic posting.
  • Generate invoices for laboratory services, using computer-based billing programs, private hospitals, clinics, physician's offices, insurance companies, private laboratories, and private individuals and/or patients.
  • Modify and update billing information in the computer and make other necessary changes to keep the computer billing database accurate.
  • Oversee filing system for lab request forms, invoice copies and other documents.
  • Contact insurance companies to clarify and resolve payment and coverage issues.
  • Perform complex banking/financial reconciliation and coordinate posting activities.
  • Assist community users regarding our laboratory services and billing policies, insurance information, and alternative options available to them.
  • Comply with all departmental, institutional and health care agency policies, rules and regulations.
  • Maintain confidentiality of information, including protected health information (PHI);
  • Participate in and attend meetings and training as required.
  • Assist in orienting and training new staff.
  • Perform the work of a Patient Account Representative 2.
  • Perform other duties as assigned.

    High School graduation or equivalent AND three years of experience in patient accounting, customer service, or a related office environment.
    Equivalent education/experience.

  • Medical insurance billing and accounts receivable education/experience.

  • Knowledge of and ability to work with computer-based accounts receivable programs.
  • Knowledge of medical terminology, CPT billing codes, and ICD-10 diagnosis codes.
  • Experienced at customer service relations. 
  • Familiarity with Macintosh-based Microsoft Word and Excel programs.
  • Excellent typing and 10-key skills.
  • Excellent verbal and written communication skills.
  • Ability to remain flexible and accept change.
  • Experience using Sunquest Laboratory system.
  • Experience using Xifin Billing system.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or


    Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

    Open to Department employees only If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.

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