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University of Washington

Seattle, WA 98104
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Job Details


Req #: 183613
Job Location: Harborview Medical Center
Posting Date: 10/14/2020 
Closing Info: Open Until Filled 
Salary: $3,733.00 - $5,014.00 per month 
Union Position: Yes
Shift: First Shift 

The Harborview Medical Center's Radiology Department has an outstanding opportunity for a Patient Care Coordinator (Full-Time, Day Shifts). The Patient Care Coordinator (PCC) is responsible for the coordination of the delivery of medical care and the patients access to health care. Under general direction, the PCC uses knowledge of hospital policies and procedures, insurance coverage requirements including pre-administration authorization, third-party and reimbursement procedures to coordinate all patient services such as admitting, arranging diagnostic procedures, scheduling surgery and consultation requests, and scheduling services of other hospital departments to facilitate delivery of care to patients.

PCC Duties include:

Patient Care Coordination:
Assist the patient in coordinating services and scheduling appointments.
Coordinate inpatient and/or outpatient care by scheduling inpatient admissions, surgeries to include, but not limited to: Uterine artery embolizations, US/CT biopsies, myelograms, CT hydrations procedures, general anesthesia procedures
Schedule diagnostic procedures to include, but not limited to: Renal ultrasounds, vascular studies, angiograms(neuro), renal angiograms
Coordinate requests for consultation among other medical specialties by utilizing specific directions from providers.
Assist patients with completing insurance forms and referral providing letters of to facilitate coverage for scheduled visit, admission, and/or procedure.
Facilitate coordination of documents between patient, providers, and payers.
Coordinate supporting documentation to facilitate and coordinate patient care involving agencies such as: Seattle Housing Authority, respite care, home health agencies, nursing homes, and others as needed.
Pre-authorize proposed health care prior to admission; provide specific medical information to financial services to reduce financial impact to the patient.
Ensure complete and appropriate data (clinic notes, films, and STS) is present at the time of patient visit, admission, and/or procedure.
Handle records confidentially in accordance with Medical Center policies and State of Washington RCWs.
Maintain an organized method for tracking patients care along the continuum.
Triage patient phone calls according to severity of need. Follow through and resolve patient requests in a timely manner.
Act as the primary liaison for the patient with the hospital, referring provider, outside agencies, staff from other health providers.
Gather and assess information concerning the patients medical status from the referring providers, social and financial status to assist in care planning.
Provide necessary data to Admitting, Patient Registration, Financial Services, Nursing Services, Social Services, and other hospital departments in a timely manner to expedite financial coverage.
Prepare letters from the provider to clinic patients, other providers, parties specified by the physician, etc. concerning patient care.             
Maintain knowledge of medical record documentation requirements, diagnostic tests and procedures and specialized pre-procedure instructions with guidelines set by the medical director.

Standards of Daily Practice:
Demonstrate efficiency in scheduling, organizing and prioritizing patient needs.
Protect patient confidentiality.
Seek opportunities to assist others.
Appropriately triage and communicate messages promptly to appropriate team members.
Respond to email and voicemail within 24 hours.
Compose office correspondence and responses to requests for information within 24 hours of receipt of request.
Utilize office supplies in a cost effective manner.
Delegate tasks appropriately to other team members.
Act as a role model and resource to PSR team members.
Be aware of unit/departmental needs and respond appropriately.
Prioritize workflow appropriately.
Maintain calm, courteous composure.

Advocacy and Humanistic Care:
Demonstrate an atmosphere/attitude of respect for human dignity and the uniqueness of patients, families and staff.
Act as an advocate for patients and families throughout continuum of care
Respond to patient contacts in a professional and timely manner.
Practice service recovery for patients who have been inconvenienced.

Promote and contribute to the development of teamwork in the service and working relationships between the service and other departments and disciplines.
Form productive working relationships with co-workers.  Communicate clearly, directly, and on a timely basis.
Be open to receiving direction, ask for assistance when needed, treat staff with respect and dignity.
Maintain a professional manner at work.
Act as a back-up to other Patient Care Coordinators in answering calls, covering breaks, leave coverage.

Safety/Response to Emergencies:
Participate in an interdepartmental effort to facilitate a safe environment for staff and patient care.
Complete Unusual Incident/Accident reports as necessary.
Submit Environmental Services, engineering or Clinical Engineering service requests to maintain optimal departmental operations.
Understand and follow hospital and departmental protocol for emergencies and disasters.

Professional Growth and Behavior:
Demonstrate responsibility for own professional growth through pursuit of work-related experiences and educational opportunities.
Participate in and support quality assessment and improvement activities.
Maintain/improve knowledge and skills related to medical terminology, policies/procedures, and medical center services.
Meet attendance standard.
Consistently wears identification badge per hospital policy.
Billing/Reconciliation of Charges:
Ensure the timely (within 24 hours of receipt) submission and resubmission of billing documents.
Demonstrate an understanding of the areas of the fee sheet, which must be completed by the provider prior to charge document submission.
A Bachelor's Degree in a medically related or public relations field AND two years of experience in a tertiary patient care setting involving interaction with a variety of medical services, contact with patients and families, interaction with physicians, and proficiency in medical terminology OR equivalent education/experience.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

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