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University of Washington

Seattle, WA 98104
  • Administrative / Clerical
  • Customer Service
  • Healthcare
  • Financial Services
University of Washington
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Job Details


Req #: 183566
Job Location: Harborview Medical Center
Posting Date: 10/14/2020 
Closing Info: Open Until Filled 
Salary: $2,889.00 - $4,014.00 per month 
Union Position: Yes
Shift: First Shift 
Notes: This position will be assigned to the various COVID Testing Sites.

The UW is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.  

As the region's only Level I Trauma center, Harborview Medical Center is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally and medically vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UWs School of Medicine.

The Harborview Medical Center's Clinic Float Pool has an outstanding opportunity for a Patient Services Specialist 1-Trainee or PSS 2 (Full Time, Day Shifts). This position will be assigned to different COVID TESITING SITES. The Patient Services Specialist (PSS) demonstrates service excellence standards in independently performing the following support services: reception and discharge activities; schedule appointments; coordinate care with other services; check-in patients; provide initial triage; coordinate referral process; coordinate medical records; obtain and verify registration information/insurance; process charge documents; collect time-of-service payments; perform other necessary activities to maintain clinic operations.

Duties & Responsibilities Include:

Performance Standards/Reception Activities:
Employ excellent customer service skills.
Ensure smooth patient flow.
Review clinic schedule daily.
Obtain patient demographic information and insurance information.
Provide general patient services.
Respond to patients needs and concerns as appropriate. Investigate complaints and work with office manager to find solutions.
May accept and process patient payments
Appointment Scheduling:
Schedule appointments consistent with patient needs and clinic scheduling guidelines.
Assemble and send appointment and other information.
Maintain current and accurate system by entering canceled and rescheduled appointments.
Coordinate and schedule ancillary appointments and consult appointments.
Telephone Support:
Answer the telephone in a professional, courteous, and efficient manner according to HMC telephone service standards; direct calls as appropriate.
Using clinic guidelines, gather information on the telephone re: the nature of the patient concern.  Triage calls to appropriate staff; obtain necessary information for the return call; initiate emergency procedure when necessary, use appropriate documentation tools.
Communicate information on medical center programs to patients, referral agencies, University departments, physicians and the community.
Communicate basic information to patients such as insurance, parking, driving directions,

Referral Coordination:
Manage referral queue.
Obtain necessary insurance plan information.
Maintain ongoing documentation and tracks authorized referrals.
Ensure that all referrals are properly linked to appointments.
Medical Record Activities:
Review daily schedules to identify required medical record requests.
Order, coordinate, and distribute medical records as needed.
Prepare medical record according to clinic-specific procedures for patient visit.
Billing Activities:
Initiate fee sheet upon patient arrival to clinic.
Track fee sheet according to clinic guidelines to ensure that all services are billed.
Audit fee sheets for completeness and accuracy and process and submit to appropriate charge coordinator daily according to clinic guidelines.
Review, correct and resubmit charge documents on a daily basis as necessary according to clinic guidelines.  
General Duties:
Assist in orientating and training new staff.
Review email daily to stay current with clinic communication.
Maintain the physical environment for safety of staff and patients and for aesthetic presentation of the area (for example, organizing the waiting room furniture and magazine area.)
Inventory and order office supplies and forms.
Sort and distribute faxes and mail on a daily basis.
Ensure daily functioning of office equipment.
Utilize on-line resources as required according to clinic practice and within University guidelines.                                                            
Perform other related duties as required
Patient Services Specialists are hired as either PSS 1-Trainee or PSS 2, depending on experience and qualifications. The requirements are:
PATIENT SERVICES SPECIALIST 1-TRAINEE REQUIREMENTS: High School graduation or equivalent AND one year of experience in a health care setting OR two years of general office experience OR equivalent education/experience.
PATIENT SERVICES SPECIALIST 2 REQUIREMENTS: High School graduation or equivalent AND one year of experience in a health care setting OR three years of general office or customer services experience OR equivalent education/experience.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

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