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PURCHASING MANAGER

University of Washington


Location:
Seattle, WA 98104
Date:
10/15/2020
2020-10-152020-11-14
Categories:
  • Business
  • Healthcare
  • Management
  • Accounting
  • Administrative / Clerical
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Job Details

PURCHASING MANAGER

Req #: 183649
Department: LABORATORY MEDICINE AND PATHOLOGY (DLMP)
Job Location: Northgate
Posting Date: 10/13/2020 
Closing Info: Open Until Filled 
Salary:

Salary and benefits are competitive. Salary is commensurate with qualifications and experience.  

Shift: First Shift 
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washington (UW) School of Medicine (SOM) Departments of Laboratory Medicine and Pathology become a single Department of Laboratory Medicine and Pathology (DLMP) on July 1, 2020.  The DLMP employs ~ 130 faculty, 800 staff, 60 residents and fellows, and 50 post docs and graduate students, with an annual budget of over $200 million:  ~ $141 million in the SOM and ~$65 million in UW Medicine.  A regional resource for clinical laboratory services required for cutting edge patient care, research and educational programs, we combine the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomical pathology services.   Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve the five state WWAMI region: WA, WY, AK, MT, and ID.

We offer over 30 graduate medical education programs, including 18 subspecialty clinical fellowships (ACGME & Non-ACGME), a residency program in clinical and anatomical pathology, a clinical research fellowship, a post sophomore fellowship, and 13 medical student clerkships.  Our graduate programs provide innovative educational opportunities to developing medical practitioners and bio clinical researchers. The Molecular Medicine and Mechanisms of Disease (M3D) PhD Program trains students to use advances in basic sciences to solve problems relevant to human disease; and, to use insights from human disease processes to solve fundamental biological problems. The UW Medical Scientist Training Program (MSTP) is a dual degree MD/PhD program between the SOM and UW Research. The program trains scientists to develop a broad knowledge in medicine and the ability to productively investigate detailed mechanisms associated with human diseases.

Our operations are based at the University of Washington School of Medicine, University of Washington Medical Center, Harborview Medical Center, and the Seattle Cancer Care Alliance.   Faculty members also serve at Seattle Children's Hospital, the Veterans Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center.  Our collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic clinical and anatomical pathology.  The UW is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service.

We have an outstanding opportunity for a Purchasing Manager to develop, implement, and manage the overall strategic and operating plan for the purchasing unit in Laboratory Medicine and Pathology (Over $40M annually).  This position reports to the Director of Administration and Finance.

Operations

  •   Develop, implement and manage the overall strategic and operating plan for the purchasing unit in Lab Medicine and Pathology.
  •   Develop and design tools for leadership and users of in utilization of purchase software.                                                                      
  •   Maintain records for all required or mandated documents for all purchases, contracts, agreements, etc.                                                                           
  •   Oversee all purchasing activities for the department, to include but not limited Reference Lab, Clinical Labs, and Grants and Contracts.                                                                     
  •   Communicate with the DLMP staff with regard to any updates to workflow, processes, and requirements that affect the lab operations.                                                                    
  •   Responsible for writing policies/procedures related to department purchasing operational tasks.                                                                    
  •   Support and advise leadership for all purchasing matters and UW Administrative processes.
                                                                                                                                          
    Fiscal and regulatory   
                                                                                   
  •   Responsible for FTE budgets, supplies, and annual budget proposals                                                
  •   Perform complex fiscal analysis and financial reporting including vendor analysis.                                                                      
  •   Ensure compliance with all relevant governing agencies and processes related to purchasing process, payments, contracts, agreements, etc.                                                                           
  •   Interacts with vendors and outside agencies for Service Level Agreements (SLA), substitutes, troubleshooting, payments, credit, quotes, etc.                                                                                                                               

    Supervisory/Managerial:                                                                            

  •   Interview, hire, and orient new leadership staff.                                                                         
  •   Hold staff accountable for ensuring training, continual education, and in-service education for staff.                                             
  •   Evaluate performance and deliver timely performance evaluations; provide fair and immediate feedback regarding job performance for staff                                                                          
  •   Counsel and mentor staff to improve performance; recognize superior performance; develop performance improvement action plans; recommend corrective action as necessary.                                                                     
  •   Hold staff accountable for ensuring timely performance evaluations and immediate feedback regarding job performance of and corrective action for staff.                                                                         
  •   Build an environment where everyone is empowered to report areas of concern to Management and/or the Department Compliance Officer/Committee.                                                             
  •   Perform corrective actions up to and including termination. 

    Requirements include:

  • B.S. or B.A. degree in Accounting, Business Administration or other related field and 5 years of strong administrative experience including project management, fiscal and lead responsibilities, preferably in an academic or healthcare-related setting.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired:

  •   Experience in management of healthcare purchasing and procurement.
  •   Experience with laboratory purchasing and procurement.
  •   Experience with dealing with vendors and contractors.
  •   Demonstrated excellent verbal, written and interpersonal communication skills.
  •   Proficiency in Microsoft Office software, ACCESS and with UW fiscal and personnel procedures as well as laboratory purchasing systems.  
  •   Demonstrated problem-solving skills and fiscal skills, strong attention to detail and ability to adeptly manage multiple priorities and timelines.
  •   Experience with management of operations, including direct supervisory experience of three or more employees.


    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

    Application Process:

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


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