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RESEARCH COORDINATOR

University of Washington


Location:
Seattle, WA 98104
Date:
11/05/2020
2020-11-052021-02-04
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Job Details

RESEARCH COORDINATOR

Req #: 184367
Department: GENERAL INTERNAL MEDICINE
Job Location: Seattle Campus
Posting Date: 11/03/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washington's Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. General Internal Medicine, established in 1985, has rapidly grown to be the largest Division in the UW Department of Medicine. The Division has a workforce of approximately 400, including nearly 300 faculty members who are known for their outstanding research, teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS), with research sites located at multiple sites across Seattle.

GIM has an annual budget of nearly $50 million including over 30 research faculty, 30 current grants and $12 million in annual grant expenditures. The Division's Clinical Practice at HMC and UWMC generates gross billings of over $14 million annually with nearly 200 faculty members participating in direct patient care. Faculty and staff are spread between 10 sites; including Harborview, Metropolitan Park, Pat Steel, the University District, and Fremont, with 90 staff spread amongst these locations.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The Division of General Internal Medicine (GIM) has an outstanding opportunity for a part-time, (50% FTE to start) Research Coordinator with the possibility of fluctuating between 50%-80%. Under the supervision of the Principal Investigator (PI), Dr. Joshua Liao, this position will help oversee a multi-site study evaluating how use of behavioral economics nudges within the electronic health record can impact vaccination rates among older patients.
This position requires someone with research and program manager experience. The PI must have confidence in the processes used and work products of this individual and must be able to rely on their ability to be priority-driving and move projects forward with professionalism, accuracy and timeliness. This individual must have excellent organizational and communication skills in their qualitative and quantitative approaches to data collection, management, and reporting. In addition, this position requires an individual with experience in submitting IRB applications as well as study participant recruitment and consent.

The Research Coordinator will have major responsibilities in the day-to-day management of the study and serve as a central contact for the study. The Research Coordinator will be responsible for overseeing budgeting, IRB issues, and will directly supervise the Research Study Assistant that joins the team beginning the third year of the project. The Research Coordinator will assist the PI and other project collaborators in developing a detailed study protocol and will be responsible for overseeing the processes of patient enrollment and data collection. The individual will oversee the coordination of weekly research team meetings, and regular meetings with local stakeholders at UWMC Montlake and other study sites within UW Medicine. This individual will also facilitate communication with the PI of the overall study and staff from other sites.

The Research Coordinator position will be based primarily at UWMC-Montlake in the Health Sciences building with travel as needed to visit other sites within UW Medicine. This position will be funded by the National Institute of Aging for 5 years and will support high quality research that will potentially have a broad impact on preventive care and population outcomes for older patients. This position will provide project management and support for the BE IMMUNE Trial and responsibilities include, but are not limited to the following:

DUTIES & RESPONSIBILITIES

Project management activities (40%)
  • Guide project direction and create project timelines and deliverables for PI; track and manage timelines
  • Oversee budget, processes reimbursements for expenses and tracks project spending. Work with grant manager to ensure spending is within budget
  • Coordination of weekly research team meetings and regular meetings with local stakeholders, including persons and teams from enrollment sites within UW Medicine and UW Medicine Information Technology Services
  • Coordinate the preparation and submission of progress reports to the National Institute of Aging
  • Coordinate and contribute to manuscript and abstract preparation and submission.
  • Directly supervise the Research Study Assistant (beginning in Year 3)

    Data collection activities (25%)
  • Coordinate and contribute to the development of a detailed study protocol
  • Oversee data collection processes; in Year 3 and following, assist the Research Study Assistant as needed
  • Monitor and manage collected data; coordinate with the PI and collaborators to perform periodic quality checks as needed to ensure the integrity of the data collected.

    Human subject research activities (15%)
  • Coordinate the recruitment, screening, and consenting of participants
  • Facilitate timely enrollment of study participants and explanation of research procedures to participants
  • Ensure informed consent forms from participants have been obtained

    Management of outside partner relationships (10%)
  • Communicate by email, phone and in person with collaborators
  • Facilitate and schedule meetings and conferences with collaborators, as necessary.

    IRB activities (5%)
  • Coordinate with study collaborators to prepare and maintain Institutional Review Board (IRB) approvals and correspondence with respect to complex research protocols, as necessary
  • Serve as primary contact with the human subject division.

    Additional Responsibilities (5%)
  • Contribute and assist the PI with preparation of presentations
  • Assist with conference and travel coordination
  • Perform office-related duties such as answering phones, handling faxes, scanning filing, photocopying, and collating, maintaining policy manuals, ordering supplies and processing reimbursements

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    REQUIREMENTS:

  • Bachelors Degree in Health Sciences and two years experience

    Additional Requirements:
  • Experience with qualitative research methods and interview analyses (creating transcripts, coding and analyzing data using statistical software)
  • Proficiency in Microsoft Excel, Word, Power Point, and Outlook
  • Strong communication, organizational, and time management skills
  • A detail-oriented, proactive, and flexible approach to work

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    DESIRED

  • Ability to use survey software for data capture and organization
  • Prior research and project management experience with clinical trials
  • Masters degree in public health, social services or allied health professions

    CONDITIONS OF EMPLOYMENT

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.


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