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University of Washington

Seattle, WA 98104
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Job Details


Req #: 183493
Job Location: Other Location
Job Location Detail: UW Tower 
Posting Date: 10/12/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washingtons Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Senior Contracts Specialist on the Contracts team.

This position will be part of a unit within the Office of Sponsored Programs dedicated to processing sponsored research related agreements and will report to the Contracts Team Manager.

The Senior Contracts Specialist reviews, negotiates and executes research related agreements that may include clinical studies, industry and Government contracts, collaborative research and other unfunded agreements on behalf of the UW.  The individual in this position must be able to assess business and legal risk, make independent decisions based on sound judgment, and independently assist faculty and their delegates or representatives.  The person in this position must be able to analyze, prioritize, and balance a changing of workload in a deadline driven working environment.

The Senior Contracts Specialist is expected to conduct any work that falls within the Contract teams overall scope, up to their level of signature authority. They may also provide support to other teams during times when high volumes are experienced. 

The Senior Contracts Specialist is expected to stay current on regulatory changes, funder negotiation issues and trends, and UW policies and processes.   They must be comfortable collaborating and advising with various levels of leadership at the University and will work collaboratively with their OSP colleagues, funders, Campus departments and other involved offices, such as UW CoMotion (Tech Transfer office) and the Human Subjects Division.

The Senior Contracts Specialist will have significant prior experience negotiating and finalizing complex agreements and must have knowledge of copyright law, publication policy, intellectual property rights, and data ownership as well as some working knowledge of conflict of interest regulations, human subjects and FDA regulations, animal care policies and other non-fiscal compliance areas.


Contract Review and Negotiations

  • Reviews and evaluates award terms and conditions for individual agreements
  • Collaborates with Department representatives and/or faculty during negotiations
  • Negotiates acceptable award terms that are consistent with Federal and State law, University policy, processes and systems; and that are also consistent with originating sponsor or funder requirements
  • Maintains current and accurate SPAERC agreement files of record

    Regulatory and Government Policy

  • Stays abreast of the changing regulatory landscape
  • Maintains awareness of changes in funder policies and practices
  • Evaluates and makes recommendations for changes to policies and processes needed because of changes in regulations or overall funder policies and practices

    Education, Development and Outreach

  • Recommends classes, courses or webinars that may be beneficial to the team or the office
  • Prepares and presents material for staff enrichment and professional development
  • Prepares and leads outreach efforts to campus units
  • May represent the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission


    Bachelors Degree, in business or related field, and 6 or more years of increasingly responsible experience and development of expertise in grant and/or contract administration

    Strong analytical and problem solving skills

    Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance

    Understanding of compliance requirements

    Understanding of roles and responsibilities at a large, research university

    Working knowledge of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies

    Understanding of copyright law, publication policy, intellectual property rights, and data ownership

    Knowledge of sponsor types and the differences in sponsor requirements

    Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR)

    Ability to interpret, explain and apply complicated rules, regulations and policies

    Strong interpersonal and customer service skills

    A demonstrated capacity to work with and within a diverse community

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


    JD or Masters Degree in related discipline, such as Business Administration or Public Administration

    Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR)


    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

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